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I've spent a number of the last few episodes telling you that the tools don't matter.

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The apps don't matter how you organize your day and spend your time. It is what really

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matters. So am I changing course here by telling you my essential devices, apps,

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and techniques? I don't think so. And here's why. Hey everybody.

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Welcome to another episode of the Streamlined Solopreneur, the show that helps you

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save 25 hours every month so you can spend your time doing what you want instead

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of being chained to your desk. I'm your host, Joe Casabona, and I got such a fantastic

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question from a friend and somebody on my mailing list that I had to turn it into

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a podcast episode. He responded to one of my emails and said, what are your top three

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recommendations in the following categories? Essential tech and devices, essential

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programs and apps and essential techniques for time and productivity management.

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He then said, ergo, vis-a-vis concurrently reference acknowledged, if you had 30

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seconds to make me better at being productive, what are the top points you'd hit?

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Now, I do touch on this, especially in the techniques portion, because that is, I

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believe, where the magic happens.

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so I'm going to go through my favorite tech and devices. Yours could be different,

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but these are what's really important to me.

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And the first one is my phone. Now, I, as I record this, as I've spent a few days

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with the iPhone duo, I do a lot of stuff from my phone. I think it's a great piece

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of technology. I try to limit the amount of times I use it, especially for mindless

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stuff. But with the iPhone duo, it is allowing me to cut both my Kindle and my iPad

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when I travel. So I'm reading a lot more on it. I am consuming more content on it.

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And because it has

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Apple Pencil support,

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I am writing more notes on it. The screen is, the inner screen especially is really

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great for writing. I'm gonna do a, uh, fuller

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kinda writeup on this, uh, in the near future.

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but if you are an Instagram user, I am posting regular stories and reels over there.

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Uh, so you can find me. I am Joe Casabona on Instagram. I am back on Instagram. I'll

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do an episode about that as well. But, uh, if you're watching the video, QR code

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is on the screen. Otherwise I will have a link in the description. Okay. So anyway,

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I have a lot of thoughts and feelings about the iPhone duo, but ultimately it is

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a great place to display information. It is very, uh, near and dear to my heart because

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I can read and consume and create content on it. Uh, and the, the bigger screen is

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just fantastic. So that is an essential device for me. Now,

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my Apple Watch

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is also an

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essential device for me. This might cut against my phone, but I like that my watch

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is, uh, has a cellular plan on it because I can leave my phone at home if I want

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to disconnect, and I can record notes and do a bunch of other things on it. Listen

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to music, right? I think that the watch allows me to disconnect from my phone when

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I want to.

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So I don't always need to have my phone on me. Maybe that's why I have a better relationship

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with my phone. Like, I don't straight up hate it 'cause I feel like I need it. But

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my watch is super essential because it allows me to stay connected in the ways I

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want to stay connected.

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Uh, again, like recording, uh, voice notes or making sure that my kids' schools or

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my wife or my parents can get ahold of me if and when they need to. And I can still

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listen to music. I've been, I've been taking,

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uh, walks without headphones a lot more lately. But the point being

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my watch has made it so I don't

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rely on my phone as much. So that is an essential piece of technology for me as well.

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And the third one, not really technology, not really devices, but super essential.

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Uh, I call these the analogs.

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So this is whatever book I'm reading and a Field notes notebook. As I record this,

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I am wrapping up reading my friend Matt Stanos book, speak Less, get More. Uh, I

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always have a physical book in my sling bag or my backpack. I just,

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there's nothing more satisfying than being able to close a book when you're done

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reading. It may,

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maybe with the iPhone do all, I'll have that same satisfaction, but I sincerely doubt

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it. So that is, uh, really essential to me. And then a field Notes notebook. Sometimes

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I don't wanna pull out my phone, right? Sometimes I put my phone in my bag. I don't

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feel like talking to my watch. Having a pen and notebook on me is absolutely essential.

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There is something fantastic about tactile, uh, writing and, and note taking.

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Now, in this segment, I could have also said like, my continuous glucose monitor,

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'cause I have type two diabetes or my Aura ring. But I think in both of those cases,

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those are nice to haves.

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The CGM has taught me a lot about how food affects my blood sugar, especially because

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I have type two diabetes, but also I'm not on insulin.

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my diabetes is pretty well managed.

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it's very unlikely that I will get too low.

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if I couldn't afford my CGM tomorrow, uh, I would be pricking my finger more often

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than I'd like, but it is not completely essential for me.

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Uh, okay, so let's move to essential apps.

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The apps I'm gonna pick here are the ones that I use the most in all contexts. So,

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uh, like there's one, uh, e Camm, which is what I'm using to show these overlays

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and what I'm using to record this. And basically everything I do as long as I'm recording

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on my computer. But Eec Camm works decidedly on my computer, right? So,

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uh, if I'm picking essential apps here, I am picking apps that work

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on my phone, on my computer, on my iPad. So Ecamm is absolutely essential for me

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when I'm producing content.

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Uh, and

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just wanted to point that out because I love Ecamm. Shout out to ecamm ecamm.com/joe

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is my affiliate link. Um, so that, I just wanted to get that outta the way really

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quick. 'cause I love Ecamm. Uh, and it's like just number four on this list.

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Uh, number one is obsidian. It's my notes, my second brain, if you will, uh, second

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Brain in the more traditional way, not like the way that people are using AI to describe

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their second brain. I hate to break it to you, but if AI is your second brain, then

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you are losing brain cells.

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There's no more plain way to put it.

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So obsidian is my second brain in the sense that

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any thought worth keeping or

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not even worth keeping, uh, goes into obsidian for me to process later.

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So

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a planning app for me. It's a research app for me. Uh, the mobile app has gotten

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so much better over the past year.

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I think if I had recorded this last year, obsidian wouldn't be on the list

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because using it on mobile was a chore. And I was actually just using Apple Notes,

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but it's gotten so much better.

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Uh, and so it also has some pretty good integrations. And because

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it's not an open source platform, but it uses open technology, uh, htm, LCSS and

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JavaScript.

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It's very easy for me to use AI to vibe code, my own plugins, uh, that

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use to improve the overall experience of obsidian across platform for me. So I pay,

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four bucks a month for Obsidian Sync, which means that my, uh, vaults are going to

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be the same no matter what device I am on. And that is excellent. So, obsidian number

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one for me,

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very close. Second is

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Todoist is where everything I have to do goes.

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It is my longtime task manager app. I should, I guess, disclose here that at some

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point, uh, Todoist was a sponsor of mine, uh, and maybe in the future, but I'd be

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talking about them either way. I love Todoist. It's a great app. And, um,

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you know,

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picking this over like a more traditional calendar app too. Like Fantastical is an

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incredible app. It's like maybe five or six for me on this list. But

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if my calendar app went away, calendar events do show up in Todoist. So

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if I wanna get a snapshot of what my day looks like,

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I can go into Todoist and

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it, like, obsidian works everywhere. Plus the web actually.

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Uh, so it has like, uh, AI connectors and you can easily move things around and get

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stuff in there with the right context. It has Ramble, which is one of my absolute

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favorite features. It's like the,

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I guess the second most common way I'm adding Tasks

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Todoist now, because

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is just kind of like going into the emails I've read and pulling out stuff and putting

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it in, uh, to projects for me

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and for me to review. So, uh, I don't have to remember to do that stuff. It's a little

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bit over zealous, right? Like Claude is a little bit over zealous, but I'd rather

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it be overzealous than under log things that need to be logged, so to-do is absolutely

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essential for me. And Whisper Memos is number three. Uh, voice notes, voice recordings,

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uh, has Zapier and MCP,

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uh, AI integration,

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but it works on my watch. And so I press the action button, I start talking into

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my watch, and then everything gets sent to Obsidian. It gets sent

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email, and to Zapier and Obsidian.

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So I can reasonably expect that when I talk

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at length to my watch,

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those thoughts will be captured and put someplace where I will find them. So, whisper

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Memos is great. I know a lot of people love Whisper Flow, but Whisper Memos is one

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of the few apps I have found that works independently on the watch from the phone,

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which means that I can leave my phone at home and still capture voice notes

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and get a good transcription and summary and then do stuff with them, right? Like

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I think the Voice Recorder app

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on

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iOS and watchOS works independent of the phone, but then it's a recording that I

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can't, that nothing happens automatically with. So

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Whisper memos, I will happily

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keep paying for,

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uh, now I said playing because one of the like subtextual, uh, points that my friend

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Steve made in this email, uh, was about games. Just like pocket games, something

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to pull out. Um, so I wanted to mention a couple of them here 'cause I thought they

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would be fun. Marvel Snap was a fun one for me. It was too time consuming. I would

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spend too much time playing that game.

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Tro also so fun. But my screen time went way, way up

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playing both Marvel Snap and Tro. Those are fine for like Christmas breaks.

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Uh,

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like to take it easy and not work at all on Christmas break. Um, we let the kids

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have too much screen time over Christmas break 'cause it's just like winter and we're

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having fun and you know, we're just chilling out. But during the normal course of

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the year, I don't like having those apps on my phone because they are too time consuming

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for me.

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So I usually do

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once a game,

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once a day games. Now, uh, Wordle Connections and Immaculate Grid. Immaculate Grid

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is a baseball specific game. Um, it's really humbling. I think I know a lot about

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baseball, uh, and Immaculate Grid and shout out my friends Mike Paccione and Jason

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Resnick. Uh, we're like in a group chat where we share our immaculate grids. Um,

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Mike Paccione especially just like shows me I don't know anything compared to him.

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Um, and then, uh, I also like playing Hank Greens four by three. Uh, and then History

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Daily and New York Times both have like these history

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quizzes that I like playing. Uh, I also enjoy cross play. Uh, so I'll play the computer,

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but I also have like games with real people going. And it, what's nice about those

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is like when you're playing a real person,

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you go and then you have to wait for them to go. So you can't just spend all of your

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time

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in that app. So

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big fan of those games, those are mainly the ones I play. Um, not that

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again, Marvel Snap is so fun and I love putting the decks together. Uh, it's

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like a turn based card game for Marvel characters, and I love that. But it's definitely

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something that took up far too much of my time. So,

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um,

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even with like the screen time limits, right? Like

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I think I need to get a better app, right? Because like, just the default iOS screen

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time lets you ignore the limit, which makes the limit pointless.

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So,

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uh,

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you know, maybe I use screen time plus so I can't ignore the limit or whatever. Uh,

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or like, lets me do like five more minutes so I can finish whatever game I'm playing,

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right? Because if it like,

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well, let's neither here nor there, right?

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the screen time kicks in while you're in the middle of a game, that's frustrating.

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Um, but maybe necessary for me. Okay, let's move on to techniques. And this is really

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the question I was really excited

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that Steve asked, because this is really

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of everything I talk about, these techniques are the thing that will make the most

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impact for you as a solopreneur. I just gave a talk at Momentum conference a couple

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weeks ago,

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and these things I talked about were things that people were excited about, right?

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There was a whole day basically on using ai, but using AI to take stuff off your

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plate without doing the things that I talked about is just, it's like kind of empty

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calories, right? It's like eating cake or drinking juice, uh, or, or like drinking

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soda,

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you're doing something, but you aren't necessarily moving the chains forward without

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understanding how you work. So these are my essential techniques for time and productivity

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management. The first one

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is weekly planning.

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Every Sunday I plan my week. I review my tasks, my appointments, and my notes,

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and I look through everything. I move appointments around. If my day is super disjointed,

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I will cancel meetings or, uh, ask people to move meetings so that I can block them

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closer together. This is essential for me.

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Recently, I didn't plan my week

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and I was lost that whole, I was like traveling. And so I didn't get home until Tuesday.

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And so I thought, oh, you know, I'll do the most essential stuff. I was lost.

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So like knowing, having a game plan makes you more productive.

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I knew today what I would be doing today is a recording day for me.

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And so I knew what I would be doing. So weekly planning is number one. Number two

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is task journaling.

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I have, I

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have made an app called Daily three Task Journal. I'll put it in the description

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below. It's at streamlined fm slash app. You can join the beta for free. Uh, but

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it

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allows me to put my three tasks in and it has two way sync with Todoist. So I can

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actually pull from my Todoist tasks for the day, uh, and then allows me to reflect

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on how the day went, what distracted me, and when I felt most productive. I have

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added shortcuts. So it's easy for me to export those things into something like my,

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um, my daily note in obsidian if I want to. But this is really important because

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checking in with yourself regularly and seeing how your day shifts and what you're

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getting done and where you might be distracted allows you to reassess and optimize,

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especially as you come up to that weekly planning,

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right? Where you're like, okay, well I haven't been getting much done in the mornings

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lately, so I'm gonna rework my day and maybe I'll make that my meeting time or whatever.

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And then number three is time boxing. I stack my meetings.

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I block off my best times so that nobody can meet with me during those times.

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I put all of my meetings pretty much in the afternoon, definitely after 11:00 AM

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because my most sacred hours are between 7:00 AM and 11:00 AM.

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And so I don't want anybody interrupting me during those times.

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So

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I block my time off, I make sure I have a solid three or four hours each day to do

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real work

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because that's how I get stuff done.

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So that's it. Those are my three techniques. Now if you are looking at these techniques

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and you're wondering,

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how do I figure out how to plan my week, my week is too disjointed. If you need some

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help,

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I want you to book a free strategy call with me. No strings attached.

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You can scan the QR code on screen, click the link in the description below, or head

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over to streamlined

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fm slash strategy.

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We'll chat for a little bit

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then I will think about the best way I can help you.

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So that's what I would strongly recommend. If you are struggling to get appreciable

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work done in a week, if you feel like you're constantly putting out fires or yeah,

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if you don't like the tools you use,

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we can chat and I will come up with a plan for you

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because ultimately

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how you work and optimizing your work week makes you more productive, frees up your

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time, sees where you can delete, automate, and delegate so that you can save 25 hours

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per month. So you can spend time the way you want.

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So you can go to your kid's soccer game

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or help out with the drama club,

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go see a movie, or just spend some extra time reading. So,

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uh, again, that's over at streamlined fm slash strategy. That's streamlined with

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a d streamlined FM slash strategy. But that's it for this episode of the Streamlined

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Solopreneur. Thank you so much for listening or watching. If you are on YouTube,

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leave a comment below and let me know what are your essential apps. If you're not,

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you can head over to streamlined feedback.com

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and let me know what are your essential apps, hardware, or techniques. I'd love to

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hear from you. But that's it for this episode. Thanks so much for listening, and

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until next time,

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I hope you find some space in your week.