I always say to use what you’ll actually use. For Famous Ashley Grant, that’s Google Workspace. And today, she’s telling us all about how she uses it to manage literally everything in her life – from client work to meal planning.Ashley’s story hit home for me. Before implementing her system, she was constantly working too many hours, missing deadlines, and snapping at loved ones over simple questions like “what’s for dinner?” Now she has a full system inside Google Sheets – and you’re going to learn exactly how it works. Want access to my database of 40+ automations and AI prompts for free? Get it here: https://casabona.org/streamlined Top TakeawaysHaving a central system for capturing tasks, ideas, and deadlines frees up mental space and reduces stress – Ashley calls her client work “quests” and “quest givers” to make tracking work more funTreating yourself as a “client” in your productivity system ensures your personal projects actually get completedQuick capture is essential – immediately add things to your system when you think of them or receive them (like license renewal notices)Check out my other shows at https://network.streamlined.fm Show NotesFamous Ashley GrantFamous Ashley on InstagramFamous Ashley on FacebookFamous Ashley on XFamous Ashley on LinkedIn
————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

I always say to use what you’ll actually use. For Famous Ashley Grant, that’s Google Workspace. And today, she’s telling us all about how she uses it to manage literally everything in her life – from client work to meal planning. Ashley’s story hit…

It’s an Automation AMA! From scheduling social media content to making kids’ lunches (yes, really), fellow solopreneurs shared their biggest time-wasters. I ended up creating custom automation solutions for everything from podcast guest research to email management.Special thanks to Kit for letting me record in their Studios! I highly recommend them for email and newsletters!Get my free automations database at **https://streamlined.fm/automation** (powered by Kit, natch)Top TakeawaysSocial media scheduling can be mostly automated using a this kind of workflow: keep video details in Notion or Google Sheets, trigger Zapier when updated, and automatically schedule posts through Buffer or similar tools.Email overwhelm has multiple solutions including using Sanebox and Todoist for organization, plus Zapier watching for specific emails by subject or sender to automatically process them with custom workflows.Podcast guest research becomes manageable with tools like PodMatch for automated guest suggestions, intake forms for self-selection, and Google Alerts or PodScan to identify experts in your niche.AI transcription and summarization saves hours on client calls by automatically processing Zoom transcripts through ChatGPT with custom prompts for different call types (discovery, coaching, etc.).YouTube chapter creation gets easier when you use tools like Ecamm Live’s marker button during recording, then search edited transcripts for your noted timestamps instead of relying on AI timing.The “one platform, do it well” approach beats spreading yourself thin across all social media—pick LinkedIn or another single platform and focus your automation efforts there.Show NotesSee the entire conversation hereHow I Keep my Email at Inbox ZeroAutomate Email Management with SaneBoxMy Brown M&M for Podcast Guest PitchingGrowth in Reverse PodcastPodMatchSanebox – Email filtering serviceTodoist – Task managementBuffer – Social media schedulingZapier – Automation platformNotion – All-in-one workspaceEcamm Live – Live streaming softwarepodscan.fm
————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

It’s an Automation AMA! From scheduling social media content to making kids’ lunches (yes, really), fellow solopreneurs shared their biggest time-wasters. I ended up creating custom automation solutions for everything from podcast guest research to email management. Special thanks to Kit for letting me…

I’m recording from Kit Studios in Boise while attending conferences, which got me thinking about something crucial to my business success—my travel system. As someone who travels frequently for networking and conferences, I’ve developed a streamlined approach that keeps me organized and stress-free on the road.My system revolves around two essential apps: Flighty for flight tracking (which often knows about delays before airlines do) and Apple Notes for keeping all trip information in one easily accessible place. But the real magic happens with my “New Trip” shortcut that automates the entire trip planning process—from creating calendar events to generating custom packing lists based on trip length and type.I also swear by checking bags instead of dealing with carry-ons, mainly because I travel with items that can’t go through security, but also because it lets me move through airports quickly with just my backpack. Plus, I share some thoughts on Southwest’s recent policy changes and how they might affect family-friendly travel.Special thanks to Kit for letting me record in their Studios! I highly recommend them for email and newsletters!Get my free automations database at https://streamlined.fm/automation (powered by Kit, natch)Top Takeaways:Flighty is a game-changer for frequent travelers — it provides real-time flight tracking with AI forecasting that often alerts you to delays before airlines do, plus it tracks connections and terminal transfer timesCreate a “New Trip” shortcut to automate trip planning — mine calculates trip length, adds calendar events, generates custom packing lists, and creates project templates in one tapSet up dedicated travel and conference focus modes — customize your home screen with essential widgets (time at home, flight info, maps) and silence non-essential notificationsLinksMy iPhone Focus ModesFlighty – Flight tracking app with AI forecastingApple Notes – For trip organization and quick referenceWidgetsmith – For custom widgets (QR code display)Whisper Memos – Voice note recordingTicci Tabs – Bookmark manager appTodoist – Project management for work tasksApple Reminders – For packing lists and personal tasksMacSparky – David Sparks’ site (source of packing list shortcut inspiration)Send Feedback
————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

I’m recording from Kit Studios in Boise while attending conferences, which got me thinking about something crucial to my business success—my travel system. As someone who travels frequently for networking and conferences, I’ve developed a streamlined approach that keeps me organized and stress-free on…

I’ve been on a mission to use my phone way less this year, sparked by reading The Anxious Generation and that magical Disney World trip where I barely touched my phone. The solution? iPhone focus modes – my secret weapon for controlling the fire hose of information instead of letting it control me.Think about it: you finally sit down to get some real work done, and your phone starts buzzing with calendar alerts, group chats going off, and random notifications. It’s enough to make you want to throw it out the window.Focus modes let you take back control by choosing exactly who and what can reach you in different contexts.I’ve crafted focus modes for every part of my day – from the gym to my ultra-strict “Green Zone” mode for deep work (where I can literally only see time tracking widgets). Each mode has custom home screens, specific apps, and even changes my Apple Watch face to match what I’m doing.*Want a peek into how I’ve created more time? Check out my free automations database and AI swipe file at https://casabona.org/streamlined*Top TakeawaysFocus modes are custom “Do Not Disturb” profiles that let you control which people and apps can interrupt you based on what you’re doing – think of them as digital boundaries for different parts of your day.You can automate focus modes to turn on based on time, location, or when you open specific apps, so you don’t have to remember to switch them manually (my fitness mode turns on when I get to the gym, personal mode kicks in at 6 PM).The goal isn’t to be unreachable, it’s to be present – focus modes help you context switch with intention instead of fighting your phone for the ability to concentrate on what matters in that moment.Show NotesScreenshots: Lock Screens | Home Screens | Focus ModesThe Anxious GenerationScreenTime+OpalFlightyFitBodEcamm LiveFantasticalThe BrickMy 2025 Yearly ThemeLeave Feedback at https://streamlinedfeedback.comCheck out all of my shows at https://network.streamlined.fm
————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/